Gym management system for modern fitness businesses

A complete gym management system for clearer daily operations.

Jim is a gym management system in Kenya that brings memberships, M-Pesa billing, staff access, attendance and reporting into one workspace. Launch your gym, onboard your team and keep revenue predictable.

Create workspace See how it works

Members Billing Scheduling Analytics

Onboarding

CSV

Validated member import.

Payments

M-Pesa

STK Push when configured.

Access

Roles

Staff and branch permissions.

Kenyan gym owner using Jim to review business performance while a member checks in — Your gym at a glance

Members, check-ins, payments and performance in one clear workspace.

Command Center

One connected platform for every important workflow.

Replace scattered tools with software that controls permissions, automates billing, and keeps a real-time view of performance.

Gym manager monitoring member check-ins and performance with Jim

Tenant & Plans

Control trials, plan limits, usage and secure workspaces from one place.

Roles & Security

Owner, admin, staff roles with audit logs and approvals.

Member Journey

Connect profiles, memberships, freezes, upgrades and renewals.

Scheduling

Classes, PT sessions, waitlists, and booking automation.

Billing & POS

Recurring invoices, payment recovery, and multi-location POS.

Inventory

Product stock, suppliers, receiving, transfers, low-stock alerts, and valuation.

Made for Kenya

A gym management system in Kenya with local billing workflows.

Manage prices in KES, connect M-Pesa through ZivoPay, import member records and give each branch the right operational view. Jim works for small gyms today and supports larger teams as they grow.

Explore Jim for Kenya →

Disconnected toolsJim workspace

Separate spreadsheets and paper filesOne searchable member record

Manual M-Pesa reconciliationInvoices and confirmed payments connected

Shared staff passwordsIndividual roles and branch access

Attendance without membership contextCheck-ins validated against member access

Reports assembled after the factCurrent billing and operational dashboards

Built for Kenya and growing fitness teams

Why gyms choose Jim

Dependable gym software should reduce repetitive work, protect business records and show owners what needs attention. Jim connects the front desk, trainers, accountants and managers without forcing everyone into the same level of access.

Manage the complete member lifecycle

Capture enquiries, create member profiles, assign plans, monitor expiry dates and coordinate renewals from one platform.

Connect M-Pesa billing and access

Jim links invoices, payment confirmation and subscription status so teams can follow balances with less uncertainty.

Understand every branch

Owners get consolidated oversight while branch teams work with the records relevant to their location.

Control staff responsibilities

Roles and permissions keep sensitive billing, member and operational information available only to authorised users.

Improve attendance visibility

Record visits, validate membership access and help managers understand attendance behaviour over time.

Make decisions from current data

Bring member, revenue, check-in and operational reporting together for faster management decisions.

Workflow

Launch your workspace in days, not weeks.

Configure Jim, import members, and let automations handle billing, follow-ups, and staff access. Keep the owner view clean and the front desk fast.

Start your workspace ->

Personal trainer reviewing a member workout and progress plan in Jim

Create tenant workspace

Select a plan, configure branding, and activate a subdomain.

Configure roles and billing

Set permissions, payment methods, and membership tiers.

Launch daily operations

Check-ins, schedules, invoices, and reporting all in one place.

Scale with insights

Track churn, revenue, and attendance in real time.

Frequently asked questions

Choosing the right gym software

What is a gym management system?+

It is software that organises memberships, billing, attendance, staff access, scheduling and reporting in one operational workspace.

How much does Jim cost in Kenya?+

The Starter package begins at KSh 1,500 per month. Growth and custom packages are available for larger operations.

Is Jim suitable for a small gym?+

Yes. A single-location gym can begin with Starter and upgrade when its staff, members or branches grow.

Does Jim support M-Pesa?+

Yes. When ZivoPay is configured, Jim supports M-Pesa STK Push requests and payment confirmation within the billing workflow.

Can I import existing gym members?+

Yes. Jim includes a CSV member import workflow with a downloadable template, validation and an error report.

Which gym check-in options are available?+

Reception teams can search for a member or scan and enter a QR member number before validating access and recording attendance.

Can Jim control staff access?+

Yes. Roles and branch access determine which modules and records each staff member can view or manage.

Can Jim manage multiple branches?+

Yes. Jim supports branch-aware staff, members, attendance, inventory and consolidated reporting.

Pricing

Straightforward pricing for every business stage.

Choose a plan, complete workspace setup, then pay your selected subscription to activate operations.

Starter

KSh 1,500

per month

For a single-branch gym starting operations.

Branches: 1
Staff: 5
Members: 150

Members Billing Check-ins Reports Inventory

Choose plan

Growth

KSh 6,500

per month

For growing gyms with classes, trainers, and more staff.

Branches: 3
Staff: 20
Members: 750

Members Billing Check-ins Classes Equipment Reports Inventory

Choose plan

Custom Package

Price on request

A tailored package with unlimited capacity and custom support.

Branches: unlimited
Staff: unlimited
Members: unlimited

Members Billing Check-ins Classes Equipment Reports Instructors Inventory

Request pricing

Setup before payment

Create your gym and finish onboarding before your first subscription invoice is issued.

Usage limits included

Branches, staff, members, and enabled modules are stored on the SaaS plan.

Pay to activate

Completing onboarding creates an immediately payable invoice. Payment activates the workspace.

Practical guide

Plan a clearer path to modern gym operations.

Read the complete guide to selecting, implementing and getting long-term value from software for memberships, payments, attendance and staff workflows.

Read the complete guide →